Board Job Descriptions

Each Board member attends one Board meeting per month. The other time commitments for each Board position are listed below with the job description.

President

Superpowers:

Being welcoming and approachable as the “face” of the Guild. Handling the unexpected with grace. Delegating to others to avoid burnout.

Responsible for:

• Setting tone and tenor for the Guild
• Organizing and presenting monthly Guild meetings
• Fielding questions from guild members
• Monitoring and responding to Guild email, delegating as appropriate
• Organizing and running monthly Board meetings
• Appointing Committee Chairs

Time commitment: 2-4 hours per week

Vice President

Superpowers:

Being welcoming and approachable. Handling the unexpected with grace. Delegating to others to avoid burnout.

Responsible for:

• Running the monthly membership meeting and/or the Board meeting if the president is unable to
• Assist with monitoring and responding to guild email
• Bringing ideas, enthusiasm, additional perspectives to Board discussions/decisions
• Overseeing the review of Guild Bylaws and Standing Rules as needed
• Learning how the guild is run and how the technology systems work, in preparation for (hopefully) running for President the following year

Time commitment: Occasionally 1-2 hours per month for other tasks

Treasurer

Superpowers:

Loves the details, great on follow through, understands/willing to learn the details of our finances and 501(c)3 requirements.

Responsible for:

• Maintaining Guild financial records
• Disbursing funds as authorized
• Filing appropriate legal and regulatory forms
• Preparing budget for Board approval

Time commitment: Occasionally 2-4 hours per month for other tasks

Secretary

Superpowers:

Able to distill the important points into a summary, willing to do a quick turnaround on minutes to enable posting promptly.

Responsible for:

• Preparing minutes of general meetings to be linked to the meeting recaps
• Preparing minutes of Board meetings

Time commitment: 1 hour, twice monthly, to prepare minutes (general meeting and Board meeting)

Membership Director

Superpowers:

Is a people-person, loves to engage with new members, social connector, good on timely follow through.

Responsible for:

• Monitoring email regularly (ideally, daily)  for new member applications
• Approving applications in the Wild Apricot system
• Updating welcome emails for new members
• Distributing pins and name tag logos to new members
• Responding to queries regarding membership
• Communicating with the MQG to ensure that new members are added to and lapsed members are removed from the MQG roster
• Managing member check-in for meetings
• Preparing the membership report for each Board meeting
• Updating the membership slides for the monthly Guild meeting

Time commitment: 1-2 hours per week

Programs Director(s)

Superpowers:

Excited to choose the speakers for meetings, detail oriented and good with follow through. Works well when tasks are divided between two people, i.e., one very tech savvy to handle the event set up in Wild Apricot and other systems, the other more people oriented to engage with potential speakers.

Responsible for:

• Organizing programs for guild meetings
• • Reaching out to potential instructors
  • Handling contracts with instructors and venues
• Organizing workshops (virtual and in-person)
• • Setting up registration, sending out supply lists and reminders
  • Determining pricing (target approximate break even)

• Organizing sew-ins (virtual and in-person)

• Contracting and planning overnight and day-only retreats
• • Determining pricing
  • Setting up registration
  • Overseeing the committee managing retreat activities (i.e., massage therapist, possible vendors, set up, clean up, social activities)

Time commitment: Weekly Program Directors meeting, 2-4 hours per week

Communications Director

Superpowers:

Good with social media (Facebook, Instagram), likes to start conversations, comfortable managing the digital presence of the guild.

Responsible for:

• Posting content to Guild social media accounts (Instagram, Facebook, others as appropriate)
• Collecting photos from meetings and events
• Highlighting Guild members’ publications and awards
• Ensuring appropriate permissions to share photos and names on social media
• Using scheduling apps to set up posts in batches, if desired
• Monitoring Guild social media for comments and queries, forwarding to appropriate Board members for responses
• Monitoring Discord for possible social media content
  

Time commitment: 1 hour per week

Giving Quilts Director

Superpowers:

Encouraging and supporting guild members to contribute Giving Quilts.

Responsible for:

• Contacting guild members who are interested in making charity quilts to join the effort
• Coordinating the efforts of members in making quilts for donation
• Picking at least one charity per year to whom the quilts will be allotted
• Coordinating a contact person for each charity that receives quilts
• Procuring and distributing materials whenever possible
• Organizing a location in two or more areas where members can gather to sew the blocks/quilts together at least once per year
• Creating or choosing a block/quilt, including specific instructions or a tutorial, that members can make on their own

Time commitment: 20 hours to initially establish the activities for a year, 5 hours per week thereafter

BOM Coordinator

Superpowers:

Designing quilts and creating a pattern from the design.

Responsible for:

• Drawing (digitally or on paper) a quilt
• Doing any needed math to design the pattern
  
• Writing directions for each month's part of the quilt
  

• Asking for feedback from other guild members so they can test and check the pattern

• Uploading the directions each month
  
• Delegating some work to others, as appropriate (You don't need to do all of it by yourself!)

Time commitment: 1-2 hours per month