Seattle Modern Quilt Guild - Job Descriptions

Home
Membership
Board Members
Job Descriptions

Superpowers:

Being welcoming and approachable as the “face” of the Guild. Handling the unexpected with grace. Delegating to others to avoid burnout.

Responsible for:

Setting tone and tenor for the Guild
Organizing and presenting monthly Guild meetings
Fielding questions from guild members
Monitoring and responding to Guild email, delegating as appropriate
Organizing and running monthly Board meetings
Appointing Committee Chairs

Time commitment: 2-4 hours per week

Superpowers:

Being welcoming and approachable. Handling the unexpected with grace. Delegating to others to avoid burnout.

Responsible for:

Running the monthly membership meeting and/or the Board meeting if the president is unable to
Assist with monitoring and responding to guild email
Bringing ideas, enthusiasm, additional perspectives to Board discussions/decisions
Overseeing the review of Guild Bylaws and Standing Rules as needed
Learning how the guild is run and how the technology systems work, in preparation for (hopefully) running for President the following year

Time commitment: Occasionally 1-2 hours per month for other tasks

Superpowers:

Loves the details, great on follow through, understands/willing to learn the details of our finances and 501(c)3 requirements.

Responsible for:

Maintaining Guild financial records
Disbursing funds as authorized
Filing appropriate legal and regulatory forms
Preparing budget for Board approval

Time commitment: Occasionally 2-4 hours per month for other tasks

Superpowers:

Able to distill the important points into a summary, willing to do a quick turnaround on minutes to enable posting promptly.

Responsible for:

Preparing minutes of general meetings to be linked to the meeting recaps
Formatting and sending general meeting recap emails in the Wild Apricot system
Preparing minutes of Board meetings

Time commitment: 2-4 hours, twice monthly, to prepare minutes (general meeting and Board meeting)

Superpowers:

Is a people-person, loves to engage with new members, social connector, good on timely follow through.

Responsible for:

Monitoring email regularly (ideally, daily) for new member applications
Approving applications in the Wild Apricot system
Updating welcome emails for new members
Distributing pins and name tag logos to new members
Responding to queries regarding membership
Communicating with the MQG to ensure that new members are added to and lapsed members are removed from the MQG roster
Managing member check-in for meetings
Preparing the membership report for each Board meeting
Updating the membership slides for the monthly Guild meeting

Time commitment: 1-2 hours per week

Superpowers:

Excited to choose the speakers for meetings, detail oriented and good with follow through. Works well when tasks are divided between two people, i.e., one very tech savvy to handle the event set up in Wild Apricot and other systems, the other more people oriented to engage with potential speakers.

Responsible for:

Organizing programs for guild meetings
- Reaching out to potential instructors
- Handling contracts with instructors and venues
Organizing workshops (virtual and in-person)
- Setting up registration, sending out supply lists and reminders
- Determining pricing (target approximate break even)
Organizing sew-ins (virtual and in-person)

Contracting and planning overnight and day-only retreats
- Determining pricing
- Setting up registration
- Overseeing the committee managing retreat activities (i.e., massage therapist, possible vendors, set up, clean up, social activities)

Time commitment: Weekly Program Directors meeting, 2-4 hours per week

Superpowers:

Good with social media (Facebook, Instagram), likes to start conversations, comfortable managing the digital presence of the guild.

Responsible for:

Posting content to Guild social media accounts (Instagram, Facebook, others as appropriate)
Collecting photos from meetings and events
Highlighting Guild members’ publications and awards
Ensuring appropriate permissions to share photos and names on social media
Using scheduling apps to set up posts in batches, if desired
Monitoring Guild social media for comments and queries, forwarding to appropriate Board members for responses
Monitoring Discord for possible social media content

Time commitment: 1 hour per week

Superpowers:

Encouraging and supporting guild members to contribute Giving Quilts.

Responsible for:

Contacting guild members who are interested in making charity quilts to join the effort.
Coordinating the efforts of members in making quilts for donation.
Identifying charities that align with SeaMQG’s mission to whom quilts will donated.
Identifying and coordinating with a contact person for each charity that receives quilts.
Procuring relevant materials at best prices; this includes batting, labels, backing and top fabric.
Distributing these materials as requested whenever possible.
Organizing a location in two or more areas where members can gather to sew the blocks/quilts together at least once per year.
Establishing a team of individuals willing to help establish sew-ins and host drop-off sites in areas around Seattle.
Meeting with members who cannot attend in-person meetings and picking up materials, dropping off supplies, etc.
Contacting and coordinating with various donation sites and delivering quilts as requested.
Maintaining and updating the Giving Quilts web page.
Presenting GQ updates at monthly member and board meetings.

Time commitment: 20 hours to initially establish the activities for a year, 5-10 hours per week thereafter.

Superpowers:

Designing quilts and creating a pattern from the design.

Responsible for:

Drawing (digitally or on paper) a quilt
Doing any needed math to design the pattern
Writing directions for each month's part of the quilt
Asking for feedback from other guild members so they can test and check the pattern
Uploading the directions each month
Delegating some work to others, as appropriate (You don't need to do all of it by yourself!)

Time commitment: 1-2 hours per month

- description coming soon -

"Seattle Modern Quilt Guild" is a 501(c)3 non-profit organization.